BUSINESS BOOKS AND REPORTS
Data Protection Law for Employers
Implications of the New Code of Practice
The new four-part Code of Practice under the Data Protection Act 1998 on employment and data protection places a further burden of responsibility on employers and their advisers. The Data Protection Act also applies to manual data, not just computer data, and a new tough enforcement policy was announced in October 2002.
This report is directly relevant to:
All employers who handle personal data - i.e. most employers
Personnel and HR departments
Preface; 1) INTRODUCTION AND GUIDANCE FOR EMPLOYERS: Introduction; Subject access requests; Compliance; Changing Law; The Employment Practices Code; Personal data; Making access requests; Managing Data Protection; Conclusion; Further information; 2) RECRUITMENT: General; Advertising; Applications; Verification; Short-listing; Interviews; Pre-employment vetting; Retention of recruitment records; Criminal Records Bureau; Information commissioner’s frequently asked questions; Checklist; 3) EMPLOYMENT RECORDS: Managing Data Protection; Collecting and keeping employment records; Security; Sickness and accident records; Pension and insurance schemes; Equal opportunities monitoring; Marketing; Fraud detection; Workers’ access to information about themselves; References; Disclosure requests; Publication and other disclosures; Mergers and acquisitions; Discipline, grievance and dismissal; Outsourcing data processing; Retention of records; Access when information about third parties is involved; Frequently asked questions; Checklist; 4) MONITORING: Examples of monitoring; Assessments; Is a worker’s consent needed?; Managing data protection; Monitoring electronic communications; How to notify employees of email rules; Video and audio monitoring; Conclusion; Frequently asked questions; APPENDIX: FURTHER INFORMATION; 1) Information Commissioner’s Office; 2) Advisory, Conciliation and Arbitration Service (ACAS); 3) British Standards Institute (BS7799); 4) Chartered Institute of Personnel and Development; 5) Commission for Racial Equality; 6) Department of Trade and Industry; 7) Confederation of British Industry; 8) Criminal Records Bureau; 9) Disability Rights Commission; 10) The Disclosure Bureau; 11) Equal Opportunities Commission; 12) Office of the E-envoy; 13) Trades Union Congress; 14) Legal Advice.